Description:
Experience Required:
12 Months

Degree Requirement:
Master of Science (Computer Science)

Duties:
Develop, create, and modify web applications using PHP, MySQL, HTML, Javascript, Linux, and Apache. Assist in maintaining and implementing web-based user interfaces, backend database applications and system level applications. Analyze user needs and develop or modify existing software solutions to correct errors and improve performance. Develop and direct software system testing and validation procedures, programming and documentation. Develop potential software solutions to meet client needs, provide support to quality control by testing functionality and performance of software solutions and coordinate software system installation and monitor equipment function to ensure goals are met.

Description:
Overall Responsibilities:
• Receive and organize files from Project Coordinators
• Follow up on missing documentation/receipts with Speakers, Sales Force and Vendors
• Reconcile expenses for individual program folders
• Adhere to corporate compliancy guidelines
• Update database records
   * Expenses
   * Notes
   * Status Updates
   * Evaluations
   * Profiles
• Monitor database records using administrative reports:
   * Program Reports
   * Speaker Reports
• Assist Project Coordinators with project specific tasks inclusive of:
   * Mail Merges
   * Filing, copying, collating, faxing, e-mailing,
   * Packaging fulfillment
   * FedEx distribution

Specific Duties:
• Post program material follow up
   * Follow up includes communications with all parties
• HCPs
• Sales Force
• Venue/Audio Visuals
• Travel
• Data Entry
• Payment Processing
• Scanning & uploading of meeting documents
• Reconciliation
• Ensure accuracy in work prior to submitting programs to finance department.

Job Requirements
• Previous Office experience preferred
• Proficiency in Microsoft Office including: Word, Excel, PowerPoint and Outlook
• Experience in database management
• Excellent organizational skills
• Excellent verbal, phone and written communication skills
• Excellent customer service skills
• Ability to work independently and as a valued team member
• Practical knowledge of basic bookkeeping/accounting
• Arrange for fulfillment of information packages, invitations etc. to clients.
• Follow up communications to the client; including, phone calls, confirmations, faxing, preparation/completion of documentation, as well as liaising with other departments.
• Adherence to standard operating procedures and informed compliance guidelines.
• Associate degree or equivalent education and work experience

Description:
Overall Responsibilities:
• Adherence to all internal policies and procedures
• Understand and adhere to all supported operating company guidelines and compliancy procedures
• Build and maintain strong relationships with colleagues, sales force representatives and faculty members
• Proficient use of time management strategies to satisfy program and project deadlines.
• Utilization of database reporting to monitor ongoing program needs and follow up
• Use of detailed electronic notes
• Initiate and maintain communications with sales representatives, faculty and internal staff members
• Schedule, confirm and communicate travel arrangements and payments to speakers
• Manage individual program logistics such as: venue selection, menu selection, audio visual arrangements and material shipments
• Verify speaker contract rates on a per program basis
• Analyze provisions of post program materials prior to honoraria administration
• Proficient use of negotiating skills
• Proficient use budget management skills
• Proficient use self editing skills for provisions of all meeting materials
• Proficient use of auditing and reconciliation skills

Specific Duties:
• Provided strategies for events
• Set goals with our sales force partners
• Adhere to state guidelines & regulations
• Aid in recruitment & managing of RSVPs
• Ensure logistical & compliant coordination
• Adhere to PhRMA budgetary guidelines
• Ongoing planning & constant communication with all parties
• Post meeting managements & finances to report on
• Ensure accuracy in work from initiation to completion
• Maximize the return on investment with all medical education programs

Qualifications:
Bachelor’s Degree preferred
Excellent Communication and interpersonal skills
Superior customer service and organizational skills
Exceptional attention to detail
Proficient self editing skills
Ability to prioritize and multi-task while working under tight deadlines
Knowledge of PhRma code guidelines